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Allocate and Reallocate

Allocation is the forgiving part of this module.

Moving a payment from the wrong bill to the right one leaves the payment itself untouched, so your cash never wobbles while you correct the matching.

The Vendor Payments table with columns for Payment Date, Payment Number, Vendor, Bill Number, Payment Mode, Amount and Status, and Amount Allocated and Unused Amount running on beyond the right edge. Payment modes read Bank Transfer, BACS, Credit Card, Cash, Direct Debit and Cheque.
Reallocating moves value between these two columns. The Amount column never changes.

Allocate an existing payment

  1. Open the payment

    From the vendor payments list, or the vendor's transactions tab.

  2. Tick the bills it settles

    Open bills are listed oldest first, with their outstanding balances.

  3. Split the amount if it does not fit

    Type a partial amount against a bill. The remainder stays available.

  4. Save

    Any bill reaching zero moves to Paid. Anything left over sits as a prepayment.

Fixing a mistake

ProblemFix
Allocated to the wrong billEdit the allocation. The payment stays as it is.
Amount recorded wronglyEdit the payment, then re-check the allocation.
Paid more than the billsLeave the excess as a prepayment for next time.
Allocated to the wrong vendorDelete and re-record. Allocation cannot cross vendors.
Payment never clearedDelete it. The bills return to unpaid.

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