Send and Track an Order

Issuing sends the order and makes it real to everyone downstream: the vendor can act on it and your warehouse can receive against it.

Tracking after that is mostly about watching the outstanding quantities.

An open purchase order, PO-00001, with its status, the vendor it was raised against, the ordered lines and the record's own toolbar across the top. — An issued order is tracked from here until everything on it is received and billed.

Issue it

Check the lines and the delivery location one last time
Both are editable on a draft and awkward afterwards.
Choose Issue, or Email the order
Emailing issues it and sends the PDF to the contact marked for purchase orders.
Confirm receipt with the vendor if it matters
Nothing in SorviAI Finance knows whether they read it. The activity timeline records the send, not the agreement.

Tracking what is outstanding

An issued order carries three quantities per line: ordered, received and billed. The gaps between them are the whole point of the document, and they are the first thing to look at when something has gone wrong.

Gap	Means	Usual next step
Ordered above received	Still to arrive, or short delivered	Chase the vendor, or close short
Received above billed	Their invoice has not arrived yet	Wait, then enter the bill
Billed above received	Billed in advance, or a short delivery	Query before paying
All three equal	Complete	The order closes itself

Chasing late deliveries

Sort the orders list by expected delivery date and filter to issued or partially received. That is your late list. There is no automatic chase, deliberately, because a supplier being a day late is not always worth an email.