Add an Account

Type first, because it cannot be changed once anything posts.

Then a code, a name and a parent if you group. The whole job takes a minute and lives with you for years.

Add one

1. Choose the type first

   Asset, liability, equity, income or expense. This decides which report it appears on and cannot be changed once it has transactions.

2. Give it a code and a name

   Codes control the order accounts appear in. Leave gaps so you can insert later.

3. Set the parent, if you group accounts

   Sub-accounts roll up into their parent on reports.

4. Decide whether it belongs in the VAT return

   An account carries an Include in VAT Return flag rather than a tax rate. It is the flag that decides whether the balance reaches a return; the rate itself comes from the item or the document line.

5. Save

   It is immediately available on every document.

Numbering

Account codes are ordering, not identity. A conventional block scheme keeps the chart readable and leaves room to add without renumbering.