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Receive Goods

Count what arrived, land it in a depot, and set the value it will be carried at.

This is the document that increases your stock, and the rate on it is what the goods are valued at from then on.

Receive a delivery

  1. Open the purchase order and create a receive

    Its lines come across as the starting point.

    The Purchase Receives list with columns for Receive Date, Receive Number, Purchase Order Number, Vendor, Warehouse, Status and Billed, and the action for raising a new receive.
  2. Count what actually arrived, line by line

    Not what was ordered. This is the whole discipline of the step.

  3. Confirm the depot

    It defaults from the order. A delivery split across two sites is two receives.

  4. Check the rate

    It becomes the valuation for these units, so it matters more than the cost price on the item.

  5. Save

    Stock rises at that depot, the balance stays on order, and the units become available immediately.

What changes

FigureBeforeAfter
On orderIncludes the unitsReduced by what arrived
Stock on handDoes not include themIncludes them
AvailableUnchangedUp by what arrived
Stock asset valueUnchangedUp by quantity times rate
BilledNot BilledStill Not Billed. The bill is a separate document

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