Allocate and Reallocate

Moving a payment between bills, without disturbing the payment itself.

Allocation is a bookkeeping decision rather than a fact about your bank, which is why it can be changed freely.

Allocate

1. Open the payment

   Its unallocated balance shows against the vendor's open bills.

   

2. Enter an amount against each bill, and save

   Part of a bill is allowed; that bill's Payment column then reads Partial and it keeps its balance due.

Reallocate

1. Clear the wrong allocation

   The bill returns to outstanding and the payment's balance returns to unallocated.

2. Apply it where it belongs, then save

   The payment's date and amount are untouched throughout.

Reading a vendor account

Unallocated payments

Money you have sent that is not against a bill. It reduces what you owe overall while individual bills still read Unpaid.

Partial payments

Often the result of a credit applied to part of a bill, or a deliberate short payment pending a query.

Overdue and unpaid

What to deal with, once you have checked there is no credit sitting unapplied.