WorklinkHelp docs
Skip to the article

Create a Shift

Define the hours, the break, the working week and the dates a pattern applies between.

Three fields are required and the rest have sensible defaults. The two toggles are what turn a nine-to-five into a real rota.

  1. Select New Shift on the Shifts screen.

    The Add Shift form, with the breadcrumb Worklink, Shifts, Create Shift. A Shift Details section holds Shift Name marked required, Break Duration in minutes set to 60, Start Time 09:00 and End Time 17:00 both marked required, and a read-only Total Work Hours field reading 7h. A toggle reads Crosses midnight (night shift). A Work Days row offers Mon to Sun pills and a Select all checkbox, with the note Leave all unselected to use the company-wide work days from Attendance Policy. A second toggle reads Use different timings on some days. An Effective Period section holds Effective From, required and set to 08/09/2026, and an optional Effective To.

  2. Name the shift, then set Start Time and End Time. Total Work Hours fills itself in from those two less the break, and cannot be typed into.

  3. Set the Break Duration in minutes. It is subtracted from every day on this pattern, which is why nine to five with an hour's break shows as seven hours.

  4. Turn on Crosses midnight for a night shift, so an end time earlier than the start time is read as the next morning rather than as an error.

  5. Choose the Work Days, or leave them all unselected to inherit the company-wide pattern from the Attendance Policy.

  6. Set Effective From, and Effective To only if the pattern is temporary. Then Save.

The two toggles

Crosses midnightnight shift
Tells Worklink the end time belongs to the following day. Without it, a 22:00 to 06:00 pattern reads as a negative span.
Use different timings on some daysper-day overrides
Lets one or two days differ while the rest keep the defaults above, such as a short Saturday against a standard week.

Was this document helpful?