Read a Record

Every column on the list, what a missing timestamp means, and how to change the columns you see.

The table is dense on purpose: it is meant to be scanned, not read. This names each column and each state a row can be in.

Five rows of the attendance records table for 8 September. Marcus Thorne of Operations shows 08:47 with no check out, dashes for break, 15h 12m net and the status Late. Kwame Boateng shows 05:54 to 14:24 with a thirty minute break and 8h 00m, Checked Out. Dermot Lynch shows 06:03 with no check out and the status Checked In. Fiona Kerr and Eleanor Whitfield are both Checked Out with an hour of break each. — Three states in five rows. The dashes in Marcus Thorne's row are the tell: he never checked out.

The columns

Columns on Attendance Records
Field	What it does
Date and Day	The calendar date and its weekday. Days nobody was rostered for do not produce rows.
Employee	Name above department. The department is what the department filter matches on.
Check In / Out	The two timestamps. Green for in, red for out, and a row of dashes where one is missing.
Break (start / end / total)	Each break numbered from one, with its own start, end and duration.
Net Working / OT	Hours after breaks, then overtime beyond the shift. A pair of dashes in the second half means none.
Status	What the day resolved to. See the states below.

The states a row can be in

Status	Means	What it usually needs
Checked In	The clock is running; no check out yet.	Nothing, during the day. After the day ends it needs a correction.
Checked Out	Both timestamps present; the day is closed.	Nothing.
Late	Checked in after the shift start plus its grace period.	Nothing, unless the employee disputes it.
Absent	No record and no approved leave for a working day.	Checking whether leave was requested and never approved.

Choosing the columns

Seven fields are available and all seven are on by default. Two of them cannot be turned off.

The Manage Fields panel open over the records table, headed Manage Fields 7 of 7 with a search box. Seven draggable rows are listed with checkboxes: Date, Day, Employee, Check In / Out, Break, Net Working / OT and Status. Date and Status carry a padlock icon and greyed checkboxes. Cancel and Save buttons sit at the foot. — Date and Status carry a padlock: a row without them would not identify anything.

Narrowing the list

The head of the Attendance Records screen showing four filter chips: All Status, All Departments, All Employees and Today, each with a funnel icon, and two icon buttons at the far right for managing fields and for more actions. — Four chips, combined. All Status plus All Departments plus Today is the default view.

The chips are independent and they combine. Today is the period, and it is the one to widen first: a person who did not work today produces no row at all, which reads exactly like a person who does not exist.