# The Leave Report

Utilisation across a year, broken down by department and by leave type.

One report covers leave, and it is the only one that opens on a whole calendar year rather than a month. Leave is an annual entitlement, so a monthly window would say almost nothing.

![The Leave report, headed Leave above the line Leave usage, balances and the yearly trend, with a date range of 01/01/2026 to 31/12/2026 and a Rotherham Central Warehouse location picker. Six tiles read Days Taken 77 across 2026, Allocated 673 entitlement days, Remaining 596 unused entitlement, Utilization 11 per cent of entitlement used, Busiest Month July with 11 days, and Departments 8 with leave data. A By Department table follows, and a Leave by Month chart sits below it.](https://www.sorviai.com/help/worklink/reports/leave-report.png)

*A full year by default. Six tiles, then the same year broken down two ways.*

## The six tiles

![Six tiles on the Leave report: Days Taken 77 across 2026, Allocated 673 entitlement days, Remaining 596 unused entitlement, Utilization 11 per cent of entitlement used, Busiest Month July with 11 days, and Departments 8 with leave data.](https://www.sorviai.com/help/worklink/reports/leave-tiles.png)

*Days taken over allocated is utilisation. The other three tiles are context for that one figure.*

*Tiles on the Leave report*

> **Note:**
>
> **Low utilisation is a risk, not a saving**
>
> Eleven per cent used most of the way through a year means a great deal of leave still to be taken in the months left, and entitlement that mostly expires rather than carrying over. It is the figure that predicts a December nobody can staff.

## By department, by leave type

![The By Department table on the Leave report, labelled used of allocated. Columns read Department / Employee, Employees, AL, SL, PAR, CMP, TOIL, JUR, UNP, Total Allocated and Used. Rows list Health and Safety, Warehouse and Logistics, Engineering and Maintenance, Operations, People and HR, Procurement, IT and Systems and Finance, each with a chevron to expand, and cells such as 19/75 for Annual Leave in Operations.](https://www.sorviai.com/help/worklink/reports/leave-by-department.png)

*Every cell is used over allocated. The chevron on a department expands it into its individual employees.*

> **Tip:**
>
> **Expand a department before drawing a conclusion**
>
> A department reading 19 of 75 annual days might be three people who have each taken a fair share, or one person who has taken all of it while two have taken none. Only the expanded rows tell you which, and only one of those is a problem.

## Leave by month

The chart under the table plots days used per month across the year. It is what turns the Busiest Month tile into something actionable: a single spike is a shutdown, a rising curve towards December is everybody using entitlement before it expires.

> **Note:**
>
> **The column codes match the balance grid**
>
> AL, SL, PAR, CMP, TOIL, JUR and UNP are the same short codes Leave Balance uses, taken from each leave policy. A column of dashes means no policy grants that type to anybody on this site.