# Introduction - Leave Balance

Everybody's entitlement in one grid, a column per leave type and a row per person.

**Video coming soon:** A tour of Leave Balance: a grid of everyone's entitlement, and where the totals in it come from.

Leave Balance is the administrator's view of what the whole depot has left. It turns the per-type list an employee sees into a grid: one row per person, one column per leave type, and a total at the end.

![The Leave Balance screen, headed Leave Balance above the line Monitor leave balances for all employees, with a Central Warehouse location picker at the top right. The table lists thirteen employees with their departments down the left, against columns headed AL, SL, PAR, CMP, TOIL, JUR, UNP and Total Used. Each cell holds a pair of figures such as 21/25 or 10/10, and the Total Used column shows a green number.](https://www.sorviai.com/help/worklink/leave-balance/balance-matrix.png)

*Thirteen people against seven leave types. Every cell is remaining over total.*

## It is a different shape from the Self Service version

The employee's own screen lists leave types down the page with four figures each. This one puts people down the page and types across it, because the question an administrator asks is about coverage rather than about one entitlement.

**Leave Balance** (the administrator's grid)

- Yes: Everyone at the depot, one row each.
- Yes: Leave types as columns, by their codes.
- Yes: Remaining over total in every cell.
- No: No Pending column; use Leaves for what is outstanding.

**My Leave Balance** (the employee's list)

- Yes: One person, their own.
- Yes: Leave types as rows, named in full.
- Yes: Used, Remaining, Total and Pending as four columns.
- No: Nobody else's figures.

## The column codes

The grid uses the short code from each leave policy rather than its full name, because seven full names would not fit across a page.

| Code | Leave type |
| --- | --- |
| AL | Annual Leave |
| SL | Sick Leave |
| PAR | Parental Leave |
| CMP | Compassionate Leave |
| TOIL | Time Off in Lieu |
| JUR | Jury Service |
| UNP | Unpaid Leave |

> **Note:**
>
> **The totals are not the same for everybody**
>
> Annual Leave reads 25 for one person and 30 for another because entitlement comes from the leave policy that applies to them, and policies can be scoped by location, department, employment type or length of service. A different total is usually correct rather than a mistake.

> **Tip:**
>
> **A whole column of zeroes means no policy grants it here**
>
> If every row reads 0/0 under a code, nobody at this depot is entitled to that type. That is a policy question rather than a balance one.