# Read a Balance

What a cell in the grid means, how to sort it, and how to take the whole thing away as a file.

Every cell in the grid is a pair of numbers separated by a slash, and reading them the wrong way round is the easiest mistake on this screen.

![The leave balance grid. Employees with their departments run down the left: Ade Fashanu of Health and Safety, Bethan Lloyd of Warehouse and Logistics, Dermot Lynch, Eleanor Whitfield of Operations, Fiona Kerr of People and HR and others. Columns headed AL, SL, PAR, CMP, TOIL, JUR and UNP hold pairs such as 21/25, 25/27, 26/27, 17/25 and 25/30, and a Total Used column on the right shows green figures from 2 to 11.](https://www.sorviai.com/help/worklink/leave-balance/balance-grid.png)

*Remaining over total, never used over total. Ade has 21 of 25 annual days left, not 21 taken.*

## Reading a cell

*The leave balance grid*

> **Note:**
>
> **Remaining already has pending requests taken out of it**
>
> A person with an outstanding request shows the lower figure here, before anybody has approved anything. If a balance looks smaller than the leave taken would explain, check Leaves filtered to Pending.

## Sorting the grid

Every column carries the paired sort arrows, including each leave type. Sorting by a type column is how you find who is about to lose days and who has barely taken any.

| Sort by | Ascending gives you | Useful for |
| --- | --- | --- |
| Employee | Alphabetical by name. | Finding one person quickly. |
| A type column, such as AL | Lowest remaining first. | Who has nearly run out. |
| A type column, descending | Highest remaining first. | Who has not booked their holiday yet. |
| Total Used | Least taken first. | Spotting people who have taken almost nothing all year. |

## Taking the grid away

![The three-dot menu open at the top right of the Leave Balance screen, listing two items: Export CSV with a download icon, and Restore Default View with a reset icon.](https://www.sorviai.com/help/worklink/leave-balance/balance-menu.png)

*Two items, and only one of them produces a file.*

- Set the location picker to the depot you want. The export follows the screen.
- Select the three-dot button and choose **Export CSV**.

> **Tip:**
>
> **Restore Default View resets the sort, not the balances**
>
> The second item in the same menu returns the column order and sorting to their shipped defaults. No entitlement moves as a result.