# Read the Calendar

The nine colours, what each one means, and how to open a single day.

The calendar encodes state as colour in both halves of the screen. This is the key.

![The calendar legend: nine coloured dots with labels reading Checked In in green, Checked Out in blue, Checked Out (Auto) in orange, Late in amber, Leave in purple, Absent in red, Yet to Check In in grey, Holiday in pink and Weekend in a darker grey.](https://www.sorviai.com/help/worklink/calendar/legend.png)

*Nine states, in the order the legend lists them. The same colours drive the day panel on the right.*

## The nine states

| State | What it means | Where it comes from |
| --- | --- | --- |
| Checked In | The clock is running and the day is not closed. | A check in with no check out yet. |
| Checked Out | Both timestamps are present. | The normal, finished day. |
| Checked Out (Auto) | Worklink closed the day rather than the person. | Somebody who never checked out; the shift end is used. |
| Late | Arrived after the shift start plus its grace period. | Compared against the assigned shift, not a fixed time. |
| Leave | Approved leave falls on this day. | An approved request in Leave Management. |
| Absent | A working day with neither a record nor approved leave. | The gap that needs explaining. |
| Yet to Check In | Expected today and has not started. | Only meaningful on the current day. |
| Holiday | A day on the holiday calendar. | Scoped holidays only mark the depots they apply to. |
| Weekend | Outside the shift's week pattern. | The employee's own shift, so a four-day week has three. |

> **Note:**
>
> **Checked Out and Checked Out (Auto) are not the same day**
>
> The blue one finished properly. The orange one was closed for the employee because they never did, which means the check out time is the shift end rather than when they actually left. Orange days are the ones worth a correction.

## Opening one day

Selecting a cell loads that date into the panel on the right. The month does not move, so you can step across a week comparing days without losing your place.

![The day panel headed Tue, Sep 1, 2026 above the line 13 of 13 employees and an All Status dropdown. Below it a list of employees, each with circular initials, their name, their department and a coloured status: Ade Fashanu of Health and Safety Checked Out, Dermot Lynch of Engineering and Maintenance Checked In, Marcus Thorne of Operations Late.](https://www.sorviai.com/help/worklink/calendar/day-detail.png)

*The people behind the percentage, sorted by name, each with the state the legend explains.*

*The day panel*

> **Tip:**
>
> **Filter the panel to Absent, then widen the month**
>
> Stepping back through months with the panel filtered to a single state is the quickest way to find a pattern in one person or one department, and it needs no report.