# Share a recent file

Give a colleague access to a file from Recent Files, or create a public link for somebody without a SorviAI account.

Sharing from Recent Files opens the same panel as sharing from the file's folder, with two tabs: **People**, for colleagues in your organisation, and **Public Link**, for anyone else.

## Share with a colleague

- Point at the file's row, select the three dots at its right-hand end, and select **Share**.
- On the **People** tab, enter part of a colleague's name or email address, then select them from the matches.
- Choose **Can view**, **Can edit** or **Can download** from the list beside the name.
- Select **Share**. The colleague joins the **Shared with** list, and the file appears in their **Shared with Me**.

  ![The panel headed Share Workshop Capacity Plan - Q4 2026.xlsx, on its People tab. A Search people box sits beside a list reading Can view, above a Share button. Under the heading Shared with (3) are Dermot Lynch and Sian Pritchard, each tagged View, and Eleanor Whitfield tagged Edit, with a bin icon at the end of each row.](https://www.sorviai.com/help/nest/recent-files/share-people.png)

To take access away, select the bin at the end of that person's row in the same list. It ends at once.

## Create a public link

A public link lets somebody outside SorviAI open this one file, with no account. Links are for files only.

- In the **Share** panel, select the **Public Link** tab, then select **Create Link**.
- Enter a label that says who the link is for, so you can tell your links apart later.
- Add a password and the number of days before the link expires, if you want either. Leave them blank for a link that needs no password and never expires.
- Clear **Allow download** if the person should be able to view the file but not keep a copy.
- Select **Create Link**, then select the copy icon on the new link's card and send the address to the person who needs it.

  ![The Public Link tab of the Share panel for Service Report - Bellhaven Steelworks - Gearbox GB-4.pdf. A Create Link button sits at the top right. Below it one link card reads Bellhaven engineering team, with 5 views, 3 downloads and Expires Oct 3, 2026, and beneath that Created Sep 3, 2026. A copy icon and a bin icon sit at the card's top right.](https://www.sorviai.com/help/nest/recent-files/share-public-link.png)

Each link card counts its own views and downloads, and shows its expiry date once one is set. Select the bin on the card to delete the link; anybody holding the address loses access straight away.

> **Note:**
>
> Recent Files offers **Share** on every row, but whether it works depends on the folder the file lives in. In a team folder where your role does not include sharing, the panel opens and the share is refused.