# Match to a Receive

Comparing three documents, and trusting the one written next to the goods.

The purchase chain earns its keep here. Three documents describe the same delivery, and when they disagree the receive is the one to believe.

## Work through a mismatch

- **Open the bill beside its receive**

  The Order Number on the bill is the thread back to both.

  ![A bill record showing the vendor's bill number, the related order, the due date, the billed lines with quantities and rates, and the balance due, alongside an activity panel.](https://www.sorviai.com/help/inventory/bills/bill-detail.png)
- **Compare the quantities against the receive**

  Not against the order. The order is what you hoped for.
- **Compare the rates against the purchase order or rate list**

  Quantity and price fail differently, and a bill can be wrong on either.
- **Raise a vendor credit for the difference**

  Rather than editing the bill down. The vendor's invoice exists; the correction should too.

> **Warning:**
>
> **Billed for more than was received is the expensive mismatch**
>
> The stock figure is right, the vendor gets paid, and the difference only ever surfaces as an unexplained margin. Comparing against the receive is what catches it.

## What the Billed column is for

The purchase order and the purchase receive both carry a **Billed** flag. Together they answer the two questions a month end asks.

| State | What it means | What to do |
| --- | --- | --- |
| Received, Not Billed | Goods are yours, no invoice yet | Accrue it. The cost belongs to this month |
| Billed, nothing received | An invoice for goods nobody counted in | Find the receive, or find the delivery |
| Received and Billed | The normal, finished state | Nothing |