# Other Actions in Purchase Receives

Reversing a receive, printing a goods received note, and the filters that tell you what has arrived but not yet been billed.

That last list is where money hides.

![The overflow menu on an open purchase receive, reached from the three-dot button in the record's toolbar. It offers a single item, Delete, in red.](https://www.sorviai.com/help/purchase-receives/purchase-receive-actions-menu.png)

*A receive cannot be voided. Deleting it is the only way to take the stock back off.*

## Reversing a receive

Reversing returns the stock and reopens the outstanding quantity on the order. Do it when the receive itself was wrong: recorded against the wrong order, entered twice, or entered before the goods actually arrived.

> **Warning:**
>
> **Reversing is refused once the line is billed**
>
> A billed receive is part of a matched set of three documents. Unpick the bill first, or correct the difference with a stock adjustment and a vendor credit instead.

## Goods received notes

- **Print GRN** produces a note showing what was received, when and by whom.
- It is the document to file with the vendor delivery note, and the one an auditor asks for when a bill is queried.
- Attachments on a receive appear in Documents, linked back to it, so photographs of damage stay findable.

## Received not billed

Filter the receives list to received and not billed. Everything on it is stock you hold and a cost you have not recorded, which means your profit looks better than it is. At month end this list should be short and every line on it should have a reason.

| Line has been sitting for | Usually means |
| --- | --- |
| Days | Their invoice is in the post. Normal. |
| Weeks | The invoice went to the wrong person, or is in somebody's inbox. |
| Months | It was never invoiced, or it was billed against a different order. |
| Since last year | Accrue it, and ask the vendor. |