# Create a Purchase Order

Vendor, lines, delivery location, dates.

The delivery location is the field worth pausing on, because it decides which of your warehouses the stock will land in when the goods eventually arrive.

![The New Purchase Order screen. Vendor Details holds a required vendor, a Deliver To choice between Our Warehouse and Customer (drop-ship) with Our Warehouse selected, and a Warehouse set to Primary Warehouse. Purchase Order Details holds a pre-filled PO-00017 number, the order date, Terms of Payment set to Net 30 Days, a reference number, delivery date and shipment preference. Item Details opens a line grid with Item, Account, Manufacturer, Variant, Lead Time, Qty, Rate, Tax and Amount. Cancel, Save as Draft and Save and Send sit at the foot.](https://www.sorviai.com/help/purchase-orders/new-purchase-order-form.png)

*Deliver To decides whether stock comes to you or straight to the customer. The warehouse chosen here is where a later receive puts it.*

## Raise it

- **Pick the vendor**

  Currency and payment terms come from their record.
- **Add the lines**

  Items with quantities and agreed unit costs. Use the item's purchase price, not its sale price.
- **Set the delivery location**

  Which of your locations the goods should arrive at. This is where stock will be received.
- **Set the expected date**

  Per line if deliveries are staged. It is what orders your incoming queue.
- **Save as draft, or issue it**

  Issuing moves it from Draft to Issued and makes it receivable against.

> **Warning:**
>
> **Purchase price, not sale price**
>
> Items carry both. A line filled with the sale price makes the order look agreed at your margin, and the discrepancy only surfaces when the bill arrives and disagrees with everything.

## Field reference

| Field | Required | What it does |
| --- | --- | --- |
| Vendor | Yes | Sets currency, payment terms and tax treatment. |
| Order number | Auto | From your numbering series. Editable until issued. |
| Order date | Yes | The date of commitment. Posts nothing. |
| Expected delivery date | No | Per order or per line. Drives the incoming queue. |
| Delivery location | Yes for goods | Which of your locations stock is received into. |
| Reference | No | Your internal requisition or project reference. |
| Notes to vendor | No | Printed on the order PDF. |

## Lines and costs

- The quantity on a line is the maximum that can be received or billed against it.
- A non-stocked item or a one-off description is fine on the same order as goods.
- Delivery and handling charges are usually best as their own line, coded to a carriage account.
- Reducing a line below what has already been received is refused.